BI Worldwide

BI Worldwide Solution

Hosting conferences for nearly 2,000 delegates, they chose Stova because of its easy and appealing interface, quick webpage setup, and the flexibility and customization ability that the platform has for each of their different clients.

For a client in the financial sector, BI Worldwide was charged with organizing five back to back conferences throughout the U.S. and Europe.

They used Stova to offer their delegates a customized experience that anticipated all of their needs.

When it came to setting up their registration page, the team used conditional logic questions to make sure that they were obtaining all the necessary information from their delegates in one session. Once registration was complete, clients were able to quickly input payment through one of Stova's many gateway options and the BI Worldwide team was able to produce invoices through the system. With Stova, BI Worldwide was also able to finally have a slicker process to manage and monitor delegate registrations. Every workshop that is hosted has a limited amount of spaces available, so delegates would need to sign up ahead of time. Instead of having to manually have someone from the events team go in and add or drop a workshop for delegates, they were able to complete this process themselves. BI Worldwide set up a waitlist feature in the registration module, so delegates could quickly sign up if a spot opened. Therefore, delegates were able to go back into their registration and change sessions without the help of the event team.

Having a global events team, BI Worldwide was able to use Stova as a means to keep their internal team across the globe aware in what was going on with certain events. With the summary features that are offered in the Stova modules, all necessary parties were able to track the event’s progress—seeing how many registrations they had, activities people signed up for, flights and hotels that were completed and more. Rather than sending emails, it allowed for better communication internally and gave people the power to check statuses themselves.

Not only has Stova helped the team internally, but it also has allowed for information to flow quickly to the clients as well. The reporting features that Stova offers allowed their clients to pull reports 24/7 to see how the events progress was going.

With the robust Stova platform, BI Worldwide was able to execute their events efficiently and easily, while offering the customization that was necessary in organizing their events.